Privacy Policy
Last updated: January 1, 2025
1. Introduction
Madras Book of Records ("we", "our", or "us") is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard data when you use our platform at madrasbookofrecords.org.
2. Information We Collect
We collect the following types of information:
- Name, email address, and contact details provided during record submission
- Record details, evidence files, and supporting documentation you submit
- Usage data such as pages visited and actions taken on the platform
- Device and browser information for security and analytics purposes
3. How We Use Your Information
Your information is used to:
- Process and verify your record submissions
- Issue blockchain-secured certificates
- Communicate updates about your submission status
- Improve our platform and services
- Comply with legal obligations
4. Blockchain & Public Records
Verified records and certificate hashes are stored on the blockchain. This data is permanent and publicly verifiable by design. Please be aware that your record title, achievement details, and certificate number will be publicly accessible once verified.
5. Data Sharing
We do not sell your personal data. We may share information with trusted third parties only where necessary to operate our services (e.g., cloud hosting, email delivery). All third parties are bound by confidentiality obligations.
6. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Verified certificate records are retained indefinitely as part of the permanent record.
7. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (where not legally required to retain)
- Withdraw consent at any time for non-essential processing
To exercise these rights, contact us at info@madrasbookofrecords.org.
8. Security
We implement industry-standard security measures including encryption, secure connections (HTTPS), and blockchain-based certificate verification to protect your data from unauthorized access.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by updating the date at the top of this page. Continued use of the platform constitutes acceptance of the updated policy.
10. Contact
For any privacy-related questions or concerns, please reach out to us at info@madrasbookofrecords.org.